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THE MINUTES OF THE ANNUAL GENERAL MEETING OF THE LITTLEPORT SOCIETY HELD ON
TUES. 7 TH FEBRUARY, 2017 AT 7.30 PM IN THE VILLAGE HALL, VICTORIA STREET, LITTLEPORT

  
The meeting was well attended by approximately 35 people and was opened by the Interim Chairman

Mr. Roger Rudderham, who welcomed members of the Littleport Society to the Annual General Meeting in this the 30th Anniversary.


COMMITTEE MEMBERS PRESENT WERE: ROGER RUDDERHAM, BRUCE FROST, RAY YOUNGS, ANN LIGHTOWLERS, BRIAN CADNUM, ANDREW MARTIN, JOYCE RAWKINS, MAUREEN SCOTT, FIONA GILBERT.


1. APOLOGIES FOR ABSENCE: Janice Johnson.


2. MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING 2ND FEBRUARY, 2016:
Roger Rudderham gave a Synopsis of the previous minutes to the meeting. He also gave further information about the onward progress of The Littleport Society and invited members to join the committee.


3. MATTERS ARISING FROM THE MINUTES: There were none.


4. PRESIDENT’S REPORT: This position is not filled.


5. CHAIRMAN’S REPORT: (SEE FULL REPORT ON FILE)


Roger Rudderham said it had been a successful year for The Society with the Riots Exhibition, various Open Days and the joint production of the Riots radio play ‘The Year Without a Summer’ held at the Village Hall. He told the meeting that our Fossils had been inspected, stabilised and treated by Fossils Galore. These could now be seen at the Barn together with all other archives and artefacts in safe keeping of The Society.


6. TREASURER’S REPORT: (SEE REPORT ON FILE)
Bruce Frost referred members to the Report of Accounts which had been distributed. He gave details of expenditure and thanked members for the many donations received for which we are very grateful.
He thanked the Copier Warehouse, in particular Debra Jordan, for the copies of the magazine for which we are very grateful. He also thanked all the committee members for their work throughout the year. He proposed ‘that the accounts be adopted’
Proposer: Reg Brown, Seconder: Lloyd Johnson. Carried unanimously.
David Clarke had signed the Accounts and was thanked for his work for which we are very grateful.
That David Clarke should continue as Independent Examiner was voted on and carried unanimously.
The Secretary was asked to send a letter of thanks to David Clarke.

7. MEMBERSHIP REPORT: (SEE REPORT ON FILE)
Bruce Frost read out the details of the report which had been circulated to members prior to the commencement of the meeting. He particularly thanked all the overseas ambassadors of The Littleport Society for their help throughout the year.


8. STATEMENT OF VACANT POSITIONS ON COMMITTEE:
Roger Rudderham told the meeting that there are currently vacant positions on the committee for Programme Organiser and Press Officer, and invited volunteers to take up these positions.


9. ELECTION OF PRESIDENT:
Roger Rudderham informed the meeting he was pleased to relate that Mr. Chris Jakes, formerly of the Cambridge Collection, had agreed to be our President. Roger Rudderham proposed: Chris Jakes for President of The Littleport Society this was seconded by Maureen Scott. This proposal was passed unanimously.


10. ELECTION OF CHAIRPERSON:
Bruce Frost nominated Roger Rudderham for Chairperson and praised his hard work and his dedication to The Society. Bruce Frost propose: Roger Rudderham for Chairperson This was seconded by Ray Youngs. This proposal was passed unanimously.


11. ELECTION OF: VICE CHAIR :

Nomination: Ray Youngs, proposed by Roger Rudderham, Seconded by Kathy Ingram - passed unanimously

SECRETARY: Nomination: Ann Lightowlers, proposed by Roger Rudderham Seconded by Mrs. P. Neale – passed unanimously.

TREASURER/MEMBERSHIP: Nomination: Bruce Frost, proposed by Roger Rudderham, Seconded by Ann Lightowlers-passed unanimously.

12. ELECTION OF 6 ORDINARY COMMITTEE MEMBERS:
Maureen Scott, Joyce Rawkins, Andrew Martin, Fiona Gilbert, Brian Cadnum, Roger Rix. These nominations were proposed by Roger Rudderham and seconded by Ann Lightowlers And passed unanimously.


13. DATE OF THE FIRST MEETING OF NEW COMMITTEE – TUES 21ST FEBRUARY, 2017


14. NO OTHER MATTERS WERE RAISED FOR THIS MEETING AND IT CLOSED AT 8.05 PM.